New I-9 Form Published - What's New?

Young attractive woman doing paperwork

With the new administration comes change, and for employers that change is the new I-9 form. Here's the information you need to know.

Background 

Federal law requires employers to hire only individuals who may legally work in the United States-either U.S. citizens or foreign citizens who have the necessary authorization. To comply with the law, employers must verify the identity and employment authorization of each person they hire by completing and retaining Form I-9.

New Form I-9

The new Form I-9 is dated November 14, 2016, and has an expiration date of August 31, 2019. Employers may continue using a Form I-9 with a revision date of March 8, 2013 (or may use the new version) through January 21, 2017. As of January 22, 2017, however, employers may use only the new version.

What’s New?

  • Employees only need to provide other last names used in Section 1, rather than all the names used.
  • The certification in Section 1 for certain foreign nationals takes less time to complete.
  • There are additional spaces to enter multiple preparers and translators.
  • There is a dedicated area to enter additional information that employers have been required to notate in the margins of the form.
  • Forms completed online will now also have the following features:
    • Checks to certain fields to ensure information is entered correctly.
    • Drop-down lists and calendars.
    • Instructions on the screen that users can access to complete each field.
    • Buttons that will allow users to access the instructions electronically, print the form and clear the form to start over.

 

Consequences

Fines for improperly filling out and retaining I-9 forms have increased as the USCIS implements and audits the use of the new form, as well as recordkeeping procedures.  The maximum fine is up to $2,156 (from $1,100) for each form that is either missing or has mistakes within.

 

For more in-depth guidance on this issue, please see the USCIS Handbook for Employees.