OSHA Updates Recordkeeping Rule

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OSHA Updates Recordkeeping Rule October 2014

On September 18, 2014, OSHA updated the Recordkeeping Rule - Effective January 1, 2015 for all Establishments completing 300 Log Recordkeeping.

OSHA’s New Updated Recordkeeping Rule includes two major changes:

  1. The rule updates the list of industries that are exempted from routine 300 Log Recordkeeping. The ruling maintains the exemption of 10 or few employees at all times during the previous year. Some Low Hazard Industries, in the divisions of retail trade, finance, insurance and real estate are exempted from routine recordkeeping. The list of exempt industries is now classified by NAISC codes (North American Industry Classification System). The new list of Partially Exempt Industries can be found on OSHA’s webpage at www.osha.gov/recordkeeping2014 . Note: Some industries that were previously exempted from routine recordkeeping are now required to keep records! The list of these Industry Establishments can also be found at the above OSHA link. If you are an exempted Industry and are not required to keep 300 log recordkeeping, you are still REQUIRED to report fatalities, hospitalizations, amputations, and loss of an eye injuries to OSHA as outlined below.
  2. The rule expands the list of severe work-related injuries and fatalities that covered employers must report to OSHA. The updated rule maintains the current requirement to report all fatalities within 8 hours. The new rule expands the requirement to contact OSHA within 24 hours of a single work-related inpatient hospitalization, all amputations and all losses of an eye. Only fatalities that occur within 30 days of the work-related incident must be reported, and only if amputation or loss of an eye occurs within 24 hours of the incident. OSHA defines an amputation as a traumatic loss of a limb or other external body part to include a part that has been severed, cut off, amputated (completely or partially); finger amputations with or without bone loss; medical amputation from irreparable damage; and amputations that have been medically reattached.

OSHA defines an amputation as a traumatic loss of a limb or other external body part to include a part that has been severed, cut off, amputated (completely or partially); finger amputations with or without bone loss; medical amputation from irreparable damage; and amputations that have been medically reattached.

HOW TO REPORT TO OSHA (Three Options):

1). Call OSHA at 1-800-321-OSHA (6742) 2). Call Local OSHA Area Office during normal business hours 8 am – 5 pm M - F 3). Federal OSHA reports that a new Online reporting form will be available “soon.”

In North Carolina 1-800-625-2267 or 919-779-8560. After hours, weekends and holidays contact State Capitol Police at 919-733-3333.

Be Prepared with the following information:

  • Establishment name and location of the work-related incident;
  • Time and description of the work-related incident;
  • Names and numbers of employees who suffered the work-related incident;
  • Contact person name and phone number;

For more detailed information regarding the OSHA Recordkeeping Updates visit the OSHA website:

www.osha.gov/recordkeeping2014/faqs.html

OSHA Reporting for Virginia

How to Report: - All reports are required to be made by telephone or in person at a DOLI office. Under no circumstances are fatality or catastrophe reports to be made by the use of e-mail or this Web site.

During normal business hours (8:15 am - 5:00 pm) an incident should be reported to the closest regional or field office at the following numbers:

Richmond Region Office: 804/371-3104 Northern Virginia Region Office: 703/392-0900 Tidewater Region Office: 757/455-0891 Southwest Region Office: 540/562-3580 Abingdon Field Office: 276/676-5465 Lynchburg Field Office: 434/385-0806 Verona Field Office: 540/248-9280

Emergency Numbers or 24 Hour Contact Information - Before or after normal business hours or on weekends and holidays, incidents can be reported by calling the appropriate pager number for the nearest office:

Richmond Region Office: 804/256-5223 Northern Virginia Region Office: 571/264-4089 Tidewater Region Office: 757/629-8923 Southwest Region Office: 540/983-5362 Abingdon Field Office: 540/983-5362 Lynchburg Field Office: 540/983-5362 Verona Field Office: 571/264-4089

If unable to reach the local phone numbers, the State Police Duty Sergeant in Richmond, VA should be contacted at 804/674-2026.